The Role

We are seeking a detail-oriented and highly organized Assistant Proposal Manager/Contract Administrator to join our team in the federal market. This role will primarily focus on supporting the proposal management process, ensuring compliance with federal regulations and coordinating with various government agencies. The successful candidate will play a crucial role in assisting with proposal compliance, proposal development and management, and execution of contract administration tasks.

Responsibilities

• Assist in organizing and coordinating proposal teams for federal opportunities, ensuring adherence to proposal schedules, and compliance with government regulations.
• Review proposal documents for compliance with government requirements and assist in addressing compliance-related issues.
• Assist with tracking proposal milestones, deliverables, and timelines using project management tools such as Asana.
• Support the development of contracts and cost/price volumes for federal proposals, including assisting with writing and formatting as needed.
• Utilize Salesforce to maintain accurate and up-to-date records of proposal activities, contacts, and opportunities.
• Collaborate with cross-functional teams, including sales, technical team stakeholders, and customer success, to gather input and address compliance-related concerns.
• Assist in the administration of contracts, including reviewing and analyzing contract terms and conditions, identifying potential risks or issues, and ensuring compliance with federal procurement policies.
• Manage contract documentation, including maintaining contract files, amendments, and related correspondence.
• Communicate and collaborate with internal teams during the post-award phase to facilitate a smooth transition and contract execution.

Qualifications

• Bachelor's degree or higher in a relevant field.
• DAWIA Level II Contracts certification or equivalent
• 5+ years experience supporting proposal management, working as a government contracts professional, and/or performing contract administration in the federal market.
• Familiarity with federal procurement regulations and compliance requirements.
• Strong attention to detail and ability to review proposal documents for compliance and accuracy.
• Excellent organizational, time management, and multitasking skills.
• Strong communication and interpersonal skills to collaborate effectively with cross-functional teams, government agencies, and internal stakeholders.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Strong problem-solving and analytical skills.

Compensation

We offer:

• Competitive base salary based on experience
• Lucrative Compensation Plan
• 100% employer paid health benefit premiums (medical, dental, vision)
• Unlimited Paid Time Off
• Paid Time Off for National Holidays
• Stock options at sign-on
• 401k plan
• Company equipment (Laptop computer, monitor, iPhone, etc.)
• Remote work from home

About Us

Virtualitics is pioneering Intelligent Data Exploration, delivering out-of-the-box artificial intelligence capabilities that make advanced analytics possible for more people and organizations. The Virtualitics AI Platform automatically discovers hidden patterns in complex, multi-dimensional data, delivering rich 3D visuals and immersive experiences that guide more informed decisions. Virtualitics helps public and private sector organizations gain real value from all of their data, accelerating their AI initiatives. The company’s patented technology is based on more than 10 years of research at the California Institute of Technology and depended on by the Federal Government and large enterprises.. For more, visit virtualitics.com.

Check us out at ​https://virtualitics.com/careers