Voltage Park is building a machine learning cloud infrastructure business from the ground up. As part of this effort, we’re looking for an Executive Assistant to join our small team, who will keep our business running smoothly, supporting our key executives and overseeing our day-to-day operations. As an early hire, you’ll also have significant influence in defining our company culture and ensuring our success.

This is a remote role, but you must be located in the Los Angeles area.

What you’ll do

• Calendar Management – manage the CEO and executive team calendar, including scheduling and prioritizing meetings, sharing agendas, and resolving scheduling conflicts

• Travel Coordination and Expense Reporting – handle all executive travel arrangements, including transportation, accommodation, and itinerary planning. Manage expense reporting on the Ramp platform

• Event Planning – manage logistics for internal and external meetings, and team off-sites, including venue selection, coordination with vendors, agenda planning, and post-event/meeting follow-up, ensuring seamless execution and positive experiences for all participants

• Admin Process Improvement – identify opportunities to streamline administrative processes and implement systems to improve efficiency and organization where needed. 

• Special Project Coordination - Collaborate with internal stakeholders on special projects, providing assistance in research, project management and additional support, as needed

Qualifications

• 4+ years of experience supporting C-level executives at a fast-moving organization, preferably in the tech industry. You’ve managed high-stakes relationships with professionalism, grace and confidence.

• High emotional intelligence and excellent communication skills with a track record of developing and maintaining cooperative working relationships with and among a diverse group of stakeholders at all levels

• Meticulous attention to detail – you sweat the small stuff and have a keen eye for accuracy and organization

• Proven ability to navigate ambiguous situations and find solutions with a sense of when to seek guidance

• Ability to remain calm under pressure and adapt to changing priorities while seamlessly managing multiple tasks 

• Low ego and willingness to work on tasks of all sizes within a small team environment. You’re proactive with a “get it done” attitude

• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality

• Experience using Google Suite, and tools such as Slack, Asana, Notion and Ramp

• Bachelor’s degree or equivalent experience

Voltage Park is an equal opportunity employer and makes employment decisions on the basis of merit. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic under federal, state, or local law. If you require an accommodation during the job application process, please notify your recruiter. 

Compensation Range: $100K - $125K