Summary: An HR/Payroll Specialist plays a crucial role in ensuring accurate and timely payroll processing within the organization, and supporting the employees with other HR matters. They are responsible for managing various aspects of payroll administration, including calculating wages, processing employee payments, and ensuring compliance with relevant laws and regulations. The role requires attention to detail, proficiency in payroll software, and a strong understanding of payroll processes.

Essential Duties and Responsibilities:

• Calculate employee wages, salaries, bonuses, commissions, and other types of compensation accurately.

• Process payroll transactions, including new hires, terminations, promotions, and salary adjustments.

• Verify timesheets, attendance records, and other relevant data to ensure accuracy in payroll processing.

• Prepare and distribute paychecks or facilitate direct deposits on scheduled pay dates.

• Address payroll discrepancies and resolve any issues related to payroll processing promptly.

• Stay up-to-date with federal, state, and local payroll regulations and ensure compliance with relevant laws and requirements.

• Process payroll taxes accurately and submit tax reports and payments to appropriate government agencies.

• Prepare and file necessary payroll-related documents, such as W-2 forms, 1099 forms, and quarterly or annual tax filings.

• Respond to inquiries from employees and regulatory agencies regarding payroll matters.

• Maintain accurate records of employee wages, deductions, benefits, and other payroll-related information.

• Generate payroll reports for management, HR, and accounting purposes as needed.

• Assist in preparing financial reports and budgets by providing payroll-related data and analysis.

• Utilize payroll software systems effectively to streamline payroll processes and enhance efficiency.

• Recommend and implement process improvements to optimize payroll operations and enhance accuracy.

• Troubleshoot payroll system issues and collaborate with IT or software vendors for resolution.

• Collaborate with HR, finance, and other departments to ensure accurate and timely processing of payroll data.

• Provide support and guidance to employees regarding payroll-related inquiries, such as pay stubs, tax withholding, and deductions.

• Communicate payroll policies, procedures, and updates to employees effectively.

• Ensures accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.

• Effectively interprets FMLA and ADA implications as the relate to leaves of absences/disabilities.

• Other duties as assigned

Education and/or Experience Required:

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience.

• Proven experience as a Payroll Specialist or in a similar role, with a strong understanding of payroll processing principles and practices.
• Proficiency in payroll software and MS Office applications, particularly Excel.
• Excellent numerical aptitude and attention to detail.
• Strong analytical and problem-solving skills.
• Knowledge of payroll laws, regulations, and compliance requirements.
• Ability to handle sensitive and confidential information with integrity.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Language Skills

Must have excellent verbal and written communication skills. Ability to speak one-on-one and perform presentations to varied group sizes. Must have excellent customer service skills.

Mathematical Skills

Ability to calculate figures and amounts, such as discounts, interest, commissions, proportions, and percentages.

Computer

To perform this job successfully, an individual should be proficient in the utilization of the following software and/or systems: Microsoft Office Suite, Human Resources Information System (e.g., Ulti-Pro, NetSuite), benefits provider databases through direct input or electronic interfaces.

Work Environment

This role works within an office and industrial environment. Applicant must be willing to wear PPE to include safety glasses, appropriate footwear, safety vests and other PPE as required. The employee will be required to perform the following actions (from time to time): Standing, walking, balancing, stooping, kneeling, reaching, talking, seeing, hearing, and sitting. This position is onsite, Monday through Friday with extended hours as required due to periods of peak workloads. Regular and reliable attendance is required.